Q. Procedures for Preparing Registration Materials


1 – Committee determines fees and develops draft registration brochure. Fees should be tiered as discussed in Section V-C of this Handbook. Brochure must include the following at a minimum:

a. Current Section logo.

b. Name, date, time, location, and description of seminar or event.

c. Registration form with spaces for name, title, organization, address, phone, fax, email, and AWWA membership status.

d. Pre-registration deadline.

e. Payment information - Payment may be made using check or credit card. For credit card, form must include spaces for name on the card, type of card (VISA, MasterCard, or American Express are accepted), card number, expiration date, and signature. All payments are to be sent to the Section Administrator.

f. Number of Continuing Professional Education (CPE) credits available, if any.

2 – As soon as registration fees have been determined and the draft registration brochure has been developed, the Committee Chair or designated committee member sends the draft brochure to the Website Committee Chair and the Section Administrator for review. The Website Committee Chair determines if on-line registration is feasible and discusses any issues with the Committee Chair or designee.

3 - After receiving review comments and making any changes needed, the Committee Chair or designee sends a final electronic copy to the Website Committee Chair and the Section Administrator and sends the brochure out for printing.

4 - The Committee Chair or designee advises the Website Committee Chair of the date that the mailing will go out so that the on-line registration can be available as of that date. At least two weeks should be allowed between the date that the Website Committee Chair receives the final brochure and the date that the on-line registration needs to be available. Also advise of the date for discontinuing on-line registration. This would coincide with the close of pre-registration.

5 – The Website Committee develops on-line registration form, places it and the electronic copy of the final brochure on the website on the designated date, and removes the on-line registration form at the end of pre-registration.