1. The Committee Chair is to coordinate ALL expenses and income through the lead organization. This is the organization (VA AWWA or VWEA ) through which their budget is submitted and approved each year. For example, all checks for registrations for the Lab Practices Seminar (VWEA is the lead association) are to be made out to VWEA .

2. Eighteen-month budgets will be submitted to both organizations by June 1 of each year. This budget will be submitted in six-month increments on the form (Joint Committee Budget Request Form) found on the Section web page. Both boards will approve the budgets in June. If there is disagreement or concern by either Board, the committee liaisons of both organizations will meet with the committee chair and vice chair to correct the problem. Once the budget has been approved by both boards, it will be signed by the Virginia Section Treasurer and VWEA Secretary-Treasurer and returned to the committee chair. Mid-year budget adjustments may be made upon request by committee chair.

3. Joint Committees will use the VWEA accounting codes and budget request form, no matter which organization has responsibility so that reconciliation can be accomplished without much difficulty. (see budget request form) If a joint committee has individual organization expenses as well as joint expenses, they will be handled as a separate line item.

4. Committee Chairs and members must copy all correspondence concerning a joint event to the VA AWWA Section Administrator and the VWEA Association Manager. Reports must be made to both Boards.

5. Committees must send all contracts to the lead organization's staff (Section Administrator or Association Manager) to be reviewed and then sent on to the VWEA Secretary/Treasurer or Virginia Section Secretary for review and signature. No other person is authorized to sign a contract.

6. Committees may not directly solicit sponsors unless it is within both organizations' policies. Sponsors are to mail payments directly to the lead organization; committee members may not receive sponsor payments. Only amounts greater than or equal to those specified in the President or Chair's sponsor letter will be accepted as official sponsorships.

7. All mailings must be handled through the lead organization's bulk mail permit.