A. Speaker Expenses for Annual Meeting

1. Registration shall be paid by all persons presenting papers selected from abstracts at the appropriate rate for member or non-member, pre-registration or at the meeting, full meeting or one-day. The Annual meeting Committee Chair is given the responsibility of informing speakers in advance of the Association registration fee policy and specifically to inform them of whether they will be required to pay registration and, if so, the amount.

2. The following shall have registration fees waived:

•  Any individual invited to speak or to present papers, regardless of being a member or non-member. (This does not apply to individuals giving papers in response to a Call for Papers or otherwise at their request.)

•  American Water Works Representative

•  Students who present papers or are participating in the Student Competition

•  Members that are invited to speak at luncheons and who will not attend any other meeting functions

•  Honorary Members

3. All persons attending as exhibitors shall pay the appropriate registration fee which may be included as part of the exhibitor fee.

4. Free meal tickets are provided to (NOTE: THIS IS NOT APPLICABLE FOR FULL REGISTRATION) :

•  A member or non-member invited to speak during a meal

•  Non-members invited to speak or to present papers for the luncheon on the day of the speech or paper

•  American Water Works Representative and spouse

•  Student Paper Award winner and spouse for the appropriate meal only if winner's expenses are not being paid by an employer

•  Top Ops team members and coaches

B. Speaker Expenses for Other than the Annual Meeting

1. Registration fees for speakers at training sessions, workshops, and seminars sponsored by the Section will be waived. No honoraria will be offered to Virginia Section Members who speak or otherwise participate in any Section-sponsored function.

2. Reimbursements to motivational speakers and other professionals, i.e., legal, personnel, and management consultants would be considered on a case-by-case basis.

3. Reimbursements to AWWA officers and employees should be considered and approved on a case-by-case basis by the appropriate member of the Virginia Section AWWA Board of Trustees.

4. Up to 5% of the total budget associated with a seminar, training session, or workshop may be approved for speaker expenses and honoraria by the Committee Chair after submittal to the responsible Trustee for approval. All expenses to be reimbursed should be documented by appropriate detailed receipts prior to reimbursement. Before the 5% limitation can be exceeded, the committee must obtain the approval of the appropriate Trustee and/or the entire Board.

NOTE: Paragraph 4 does not apply to the Program Committee.