Newsletter Committee


Objective:

To plan and coordinate the publication of a quarterly newsletter.

Membership:

The Chair of this committee is appointed by the VA Section Board of Trustees and is also the Editor of the Newsletter. Other committee members are recommended by the Chair of the committee and approved by the VA Section Chair.

Member of:

Education and Public Affairs Council

Duties:

     Duties of the chair are as follows:

a.   Select an committee of VA Section members who are willing to serve on the committee. In the selection process, consideration should be given to geographic distribution and employment (e.g., large or small utility, consultant, etc.) of the committee members to assure variation in points of view and ability to suggest and gather articles for the newsletter.

b.   Compile all necessary information required for the publication of a quarterly Newsletter, including graphics.

c.   Solicit business-card advertisements for the Newsletter and coordinate payment for and publication of ads.

d.   Coordinate payment for and publication of ads.

e.   Coordinate the editing/layout and printing arrangements for the newsletter.

f.   Provide or arrange for a photographic record of the annual meeting. Photographic records should be taken of, but not limited to:

The Board of Trustees and the Section Administrator
Select individual speakers and/or panel members
Major local and national award recipients (Fuller, Distinguished Service,
Operator of the Year, Membership, Tapping Contest winners, Best
Student Paper, Life Member, Honorary Member, Gold Water Drop, etc.)
 Other social and technical functions, as required

g.   Maintain editor's notebooks, including advertising records, policies and procedures, contacts/news, and historical records of past Newsletters.

h.   Adhere to guidelines set forth in the general policies for committees (Section IIIA of the Handbook).

     Duties of the committee members are as follows:

a.   Keep abreast of activities that are of interest to the Section and report them as soon as possible to the committee chair.

b.   Furnish the committee chair with items of interest for publication, including potential articles and graphics or photographs.

c.   Participate in newsletter planning meetings and help identify newsletter themes and potential sources for articles.

d.   Serve as liaisons to other Section committees.

e.   Solicit advertisements for the Newsletter.

f.   Assist the committee chair as required on specific assignments.