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Section Administrator
The Section Administrator is employed by the Virginia Section
to perform complex clerical and administrative duties, including
coordination of the business, financial, and day-to-day operations
of the Section. The Section Secretary provides direct oversight
of the Section Administrator position. The Section Secretary,
Treasurer, Chair and other members of the Board of Trustees may
assign tasks. Other members of the Section wishing assistance
by the Section Administrator shall direct the request for assistance
to the Board of Trustees.
The following are examples of duties performed:
General
- Provide pertinent information to the Board and/or committees
when received from AWWA or other organizations.
- Maintain official Virginia Section files, purging in accordance
to the Records Retention Schedule.
- Serve as point of contact for members and the public, responding
to all inquiries in a timely and appropriate manner.
Financial:
- Maintain financial records showing income and expenses.
- Pay all invoices in a timely manner.
- Make deposits to appropriate accounts.
- Assist Treasurer in preparing preliminary annual budget.
- Handle all financial aspects of any VA AWWA / VWEA Joint Annual
Meetings
Committee assistance:
- Assemble all committee annual reports and disseminate to the
Board and National AWWA
- When necessary, take initiative to communicate with Committee
Chairs to ensure information needed by the Board is received.
- Mail all seminar announcements.
- Record all CPE information and prepare appropriate certificates.
Board of Trustee assistance:
- Attend VA AWWA Board meetings.
- Compile and disseminate the agenda for all Board meetings,
with the approval of the Chair.
- Record and disseminate minutes of all Board meetings.
- Present a Section Administrator report at each Board meeting.
Annual Meeting:
- Assist Committee in preparing registration package, program
booklet and banquet menu.
- Coordinate registration.
Prepare Annual Report following the meeting to be sent to AWWA.
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